Worldwide Sports Tours

• Confirmation Invoice detailing all services to be provided by Sporting Destinations
• Passenger list requesting information on all tour members (i.e. full name, date of birth, special requirements and passport details)
• Room list (if applicable and allocation known)
• Insurance Information Form

For those tours where sports tour bags have been included, we will also require your tour/school crest designs in good time to allow for printing and delivery before departure.

We will require your Final Balance to reach us 10 weeks prior to departure date. Please note that failure to make this payment without prior approval from Sporting Destinations could mean loss of flights and cancellation of your travel arrangements.

From this point until departure date any changes you make to your tour arrangements, must be sent to us in writing and will incur a £25.00 administration fee.

We will send your final flight passenger list to the airlines for ticketing at 6 weeks prior to departure date. At this point your Tour Co-ordinator would have double-checked all your passenger names against their passport details. Once names have been sent for ticketing any changes to names will incur an additional administration charge from us and the airline (fees vary)

Please make yourself aware of our cancellation charges, which can be found under our booking conditions.

Sporting Destinations will always aim to have a representative present at London Gatwick or London Heathrow Airport to answer any last minute questions and assist your check-in. Tickets are normally distributed at the airport, by our staff. For other airports, tickets will be sent to you by special delivery, normally 2 weeks before the departure date.

For those groups flying with a budget airline - i.e. easyJet, bmibaby or Ryanair - passenger names are required at the time of booking, we therefore require a completed Passenger list (Christian name and Surname as appears on passport) at this time. Any subsequent alterations to this list are charged by the airline (fees vary). As these flights are ticketless, we will provide you with a Booking Reference number which is required at check-in along with your passport.